What is HSE Plan || Sample of HSE/Safety Plan.

What is HSE Plan || Sample of HSE/Safety Plan. 

What is a HSE Plan?

To carry out any task or project there is a need of proper planning, without a proper plan no project can be executed successfully.

In a same way to complete a project safely without life & property loss we need to prepare a Safety/ HSE plan.

HSE plan definition/Health & Safety plan definition.

HSE plan is a plan to carry out any task safely, without any life and property loss. HSE plan shows the direction how to carry out an activity or task in such a manner by which, a project can be completed safely, all required safety precaution & procedure as per legal requirement will be mentioned in the HSE plan for all activity to carried out a project safely.

    What is HSE Plan
    What is HSE Plan 

    What is HSE Plan

    How to prepare a HSE/Safety plan?

    To prepare a HSE plan following content will be covered.

    Contents of a HSE/Safety plan.

    INTRODUCTION: -  Introduction of HSE/Safety Policy you are going to prepare.

    SCOPE: - Limitation of your HSE plan, it means where your Safety plan will be applicable such as in Piping work, building construction, scaffolding, painting etc.

    HSE Policy: -  Mention the Health & Safety policy of your organization which have committed by the top management of your organization.

    Safety objectives & targets: - Safety objectives and targets must be included in your Safety plan.

    Safety Definitions: - Also define the terms used in your HSE plan to make it easy to understand.

    ORGANISATION CHART: - Include your company origination chart that is brief diagram of your company employees.

    GENERAL SAFETY REQUIREENTS: - What are the requirements at site and within the organization to implement HSE plan.

    SAFETY TRAINING: - Mention the training details in your safety plan that you will provide to the workers, such as Site specific training, work at height training, Monthly/Weekly training etc.

    PERMIT TO WORK SYSTEM: - What is the policy and process for the permit to work within your organization, it means types of permit, validity of permit, issuer and permit receiver etc.

    PERSONAL PROTECTVE EQUIPMENTS: - Mention about PPEs in your HSE plan such as Types of PPEs you will provide to your workers, its standard, maintenance, inspection etc.

    FIRE PREVENTION: - For every project there is requirement of fire prevention so in your HSE/Safety plan mention about your fire safety arrangement, such standard of fire protective equipment, types of fire safety equipment you are using, training, requirement of fire safety professionals etc.

    SAFETY PROVISION: - Mention causes of accident and safety precaution for machinery, equipment, or hand tools.

    JOB SAFETY PROCEDURES: - Mention safety procedure for activates which will be carried out in the project for which you are preparing HSE plan, such as procedure for Work at height, excavation, hot work, erection, confined space etc.

    SAFETY FORMULAS: - Frequency rate, incident rate, LTI etc.

    What is HSE Plan

    WELFARE FACILITES: - Mention about welfare facilities.

    FIRST AID: - Mention about your first aid arrangements, such as no of first aider, emergency contacts, emergency vehicle, training etc.

    TRAFFIC SAFETY: - Your arrangements for traffic safety.

    HOUSEKEPING: - Your arrangements for housekeeping.


    EMERGENCY RESPONSE PLAN: -  Mention about Emergency response plans, it means your arrangements for emergency evacuation.

    ELECTRICAL HAZARDS & SAFETY: - also mention about electrical hazards and their control measures.

    REFRENCES: - Provide reference for other safety documents such as Safety policy, Safety procedure, Safety manual, Inspection checklist etc.

    SAFETY RULES & REGULATIONS: - Mention the safety rules and regulation as per legal requirements which you will follow at your worksite.


    SAFETY DOCUMENTS: - Provide information about safety documents which you will prepare such as Safety checklist, Safety monthly report, training record, JSA etc.

     What is HSE Plan

    HSE/SAFETY Plan Sample

    Here is a sample of HSE plan which you can use for your HSE plan




    PREPARED B……. REVIEWED BY………… APPROVED BY………………………… DATE&TIME…………………………

    CONTENTS (mentioned above)




    This health environment and safety management plan has been prepared to provide a framework for (COMPANY NAME) to plan, develop and implement to achieve the objective contained in the health, safety and environment policy. The health, safety and environment plan are intended to be a living document and shall continue to evolve through the various stages of the (COMPANY NAME). Recognizes the importance of planning for the health, safety and environment at the earliest possible stage to prevent pollution, ill health injuries and other losses.


    This Safety plan has been developed for the safe execution of Scaffolding & Painting work at Project.

    The Site Safety Management Plan is developed for (COMPANY NAME). This plan is developed to ensure the safety of personnel, equipment and properties of (COMPANY NAME). The plan can be revised subsequently also and approved again to take care of any revision in work plan or any new regulation.

    What is HSE Plan 


    (COMPANY NAME) is committed to protecting the health and safety of their workforce keeping in view the environment protection so as to achieve sustainable development by implementation of well-structured Health, Safety and Environment (HSE) Management System.

    We shall achieve continual improvement in our HSE performance with the involvement of all our stockholders through.

    • Compliance with relevant legal and other requirements.
    • Commitment to conserve energy, water, raw materials and other resources, use recycling and reduce waste generation where appropriate.
    • Commitment to be good neighbors in our communities by insuring that the facilities do not pose unreasonable risks and by participating in community activities related to HSE.
    • Developing and propagation HSE awareness amongst employees.
    • Adopting eco-friendly technologies wherever possible and promoting clean and green surroundings.
    • Ensuring safe practices and healthy working environment and around the works place and operating facilities in a manner that prevents harm to the public health and the environment.
    • Setting / reviewing / achieving appropriate objectives and targets to achieve continual improvements to the performance.
    • Educate, trained, motivate and empower employees to conduct their activities in a safe, environmentally responsible and quality oriented manner at all the times during their employment.

     ADIS Question Paper


    Zero Accident

    Rest mentioned in Safety plan




    EXECUTION                     SAFETY                         QUALITY

    SITE ENGINEER                          SAFETY   OFFICER                QUALITY ENGINEER

    SITE SUPERVISOR                            SAFETY SUPERVISOR                    QUALTY SUPERISORS



    What is HSE Plan


    A chance by event or condition that results, or could have resulted in harm to people & damage to property or the environment loss. Incidents are categories into accident and Near miss. 


    An unforeseen, undesired event that results into harm to people or damage to plant and equipment due to any unsafe conditions or practices.

    Near Miss

    An unexpected, unwanted event not causing loss, injury or illness but which under slightly altered condition can lead to an accident.


    Death results from an accident.

     Man-Hour Worked

    The total number of employee’s hours worked by all employees working in the premises. It includes managerial, supervisory, professional, technical, clerical and other workers including contractor, labor. Man-hours worked shall be calculated, from the payroll or time clock recorded including overtime. When this is not feasible, the same shall be estimated by multiplying the total man – days worked for the period covered by the number of hours worked per day. The total no. of work day for a period is the sum of the no. of men at work on each day of period. If the daily hours vary from department to department separate estimate shall be made for each department and the result added together.

    Safety plan format 

    First Aid Cases

    First and cases are those cases where the injured person is given medical intension and discharged immediately for reporting on duty, without counting any lost time.

    Medical Cases

    Medical cases come under non- reportable cases, where owing to illness or other reason the employee was absent up to 48 hours from work and seeks medical treatment.

    Loss Time Injury

    An injury causing disablement extending beyond the day of shift on which the accident occurred or comes to duty after 48 hours.


    Type of incident/accident & their reporting

    The three categories of reportable and non- reportable cases of incident/accident are as follow.

    Non-Reportable Cases

    An accident, where the injured person is given medical helps and discharges for work without counting any lost time.

    Safety plan format

    Injury cases

    These are covered under the heading of non-reporting cases. In this case the accident caused injury to the person, but he still continues his duty.

    Reportable Cases

    Lost Man-Days Cases

    Man days lost means the charges in days of disablement of a person. the day on which the injury occurred and the day on which the injured person returned to work, are to be included as a man- days lost but all innerving calendar days (including Sunday days off or days of plant shut down) are not to be included.


    Site In-Charge/coordinator

    • Shall initiate continuous improvement of health, safety and environment performance to achieve zero accident performance at site.
    • Shall implement detail requirements of health, safety and environment policy at maintenance and project to improve health, safety and environment.
    • Shall ensure that all operations are adequately assessed, planned supervised monitored and reviewed so as to allow them to be executed safety and without risks to health.
    • Initiate taking effective steps to enhance HSE.
    • Chair safety committee meeting and ensure recommendations should be compiled with responsible person and within target date.
    • Shall conduct leading safety walks.
    • Shall conduct Health and safety surveillance and take immediate corrective actions for any unsafe practices.
    • Conduct monthly safety audit on site and take necessary action.
    • Contains very good knowledge about SOP.
    • Participate in motivational programs and Tool box talk to show visible leadership.


                Safety Engineer/ officer

    • Shall report to site in-charge.
    • Shall ensure that all heath safety measures described in this plan are complied with throughout the duration of the contract.
    • Shall compile and maintain accurate, accident statistics, incident report and safety training record.
    • Shall review ensure that procedures in this plan revised and required.
    • Develop and implement safety procedure.
    • Shall ensure that safety training needs have been identified, suitable and effective training is imparted to satisfy those identified for the training.
    • Ensure all compliance timely and perfectly.
    • Report unsafe condition, unsafe act, incident, accident, near miss etc.
    • Ensure TBT and pre job discussion is carried on daily basis and Conduct daily site inspection including checking JSA.
    • Review Permits prior to work as a part of active monitoring system.
    • Observe all unsafe condition and act at site report it to in charge and take necessary actions immediately to comply them.
    • Carry out investigation of safety violations and fill safety violations forms on daily basis and ensure its compliance with responsible person and within target date.
    • Coordination with Client’s safety department


    Safety plan format

    Site Supervisor

    • Conduct TBT and pre job discussion on daily basis meeting to ensure this work crew is made aware of hazards that are to be encountered on the job and adhere to hazard management controls.
    • Should know about JSA and check JSA before starting the job.
    • Conducts daily work supervision with safety requirement as priority.
    • Make sure all work crews are issued with the require safety wear & gear and have attended the initial safety induction.
    • Monitors and observes that the work crews are practicing safe work standards and raises their safety awareness.
    • Carries all daily checks to ensure that hand tools and equipment are in good working condition and maintain in checklist.
    • Maintains the work site housekeeping in an orderly manner.
    • Should aware of emergency procedure.
    • Report near miss and achieve the target.
    • To complete scaffolding system safely as per procedure.

    Store Keeper

    • Keep all tools and tackles properly and stacked at proper specified location.
    • Stored material should be inspected as per requirement twice a year including color coding and internally on monthly basis and keep record for the same.
    • Follow PPE’s issued and stock register regularly.
    • Keep all purchasing material record with bill and TC.
    • Attend monthly safety meeting in site office.
    • If damaged material found, should inform to authorized person and keep it separate and maintain record for the same.
    • Keep material In-Out details from store.
    • Should maintain a register on daily basis for material stock available and consumed.



    • Daily participate in TBT and Pre job discussion.
    • Follow all Safety rules and regulations during driving.
    • Maintain vehicle conditions and fill checklist.
    • Report any type of unsafe act or condition at site to safety department.
    • Always wear mandatory PPE’s before going to site.
    • Attend all safety related program such as monthly brief, motivational program etc.
    • Maintain housekeeping at your site.


        Workforce [Scaffolder/Helper/Painter etc.]

    • Daily participate in TBT and Pre job discussion.
    • Follow all Safety rules and regulations during job execution at site.
    • Report any type of unsafe act or condition at site to supervisor/safety person.
    • Should have all mandatory PPE’s before start job. If damage, Talk with store person.
    • Attend all safety related program such as monthly brief, motivational program etc.
    • Maintain housekeeping at your site.

     What is Safety Plan


    • The training process is structured as follows:
    • Specific HSE General Induction (Provided by Client also)
    • Safety induction
    • Job-Specific Trainings ( As per need analysis procedure)
    • Continuing Education / Safety Meetings

    Typical training includes the following :-

    • Skills upgrading and refresher training.
    • Workplace procedures / methods such as job start checklists and JSA’s.
    • Competency training such as for scaffolders.
    • Work at Height
    • Scaffolding Safety
    • Manual handling
    • Painting & Blasting
    • Confined Space
    • Emergency preparedness etc.

    All employees must receive training on the Area Specific Hazards appropriate to the Worksite to which they are assigned. However, it may change as per site requirement.


    A "PERMIT TO WORK" is a document which certifies that certain operations which may otherwise, be of hazardous nature have been safe by implementing necessary precautions by the issuing authority. It details work to be done, precaution to be taken and checks to be carried out before work can commence.


    In case of any site emergency (Fire, flood etc.) requiring evacuation, the workmen shall come out safely to Emergency Assembly Point. While evacuating they shall leave the equipment in safe condition. At the EAP headcount shall be done to ensure no person is entrapped or left in the plant.

    Further details of evacuation scheme covered in client’s Emergency Response Plan that is need to be followed and all site personnel shall be trained and informed of this procedure in various safety talks at site. Mock drills in consultation with the client shall also be carried out to ensure emergency preparedness and awareness to the emergency alarm type.


    Frequency Rate: -

    Frequency rate is the no. of lost time injuries per million employees- hours worked. Mathematically, the formula reads.


                                              NUMBER OF LOST TIME INJURY

               Frequency rate=     ---------------------------------------------- X 10, 00,000

                                              TOTAL NUMBER OF MAN-HOUR WORK

    Severity Rate

    Severity rate is the no. of day lost for injuries per million employee- hours worked mathematically, the formula reads.

     What is Safety Plan



                                            No. of lost time work days

    SEVERITY RATE=       -------------------------------------------------x 10, 00,000

                                          No. of employee –hours worked


    Total Recordable Incident Rate

     Medical treatment cases and lost time injuries per million-hours worked


                               MTC+ LTI

      TRIR =     ------------------------------ x 10, 00,000

                       No. of employee –hours worked   



    A systematic, independent & critical examination of the health & safety management system and its outcome to determine the effectiveness of the health & safety management system.


    Head Protection:

    Every individual entering the site must wear Safety Helmet, confirming to IS: 2925-1984, with the chinstrap fixed to chin.

    Eye and Face Protection:

    There are many types of eye protectors and it is important to wear the correct type to give the required protection. Persons doing grinding works, operating pavement breakers etc. should wear safety goggles confirming to IS:5983-1978, or EN 166 and those involved in welding and cutting works should wear safety goggles confirming to IS 5983.

    Foot and Leg Protection:

    Safety foot wear   confirming to IS: 15298:2002 Part-2 with toe reinforcement   are essential at site to prevent crush injuries to toes.

    Hearing Protection:

    Noise is defined as an unwanted sound. Regular exposure to excessive noise causes damage to the inner ear and permanent loss of hearing. A single exposure to a very loud noise can have the same effect. Many types of ear defenders are available from disposable earplugs to earmuffs and safety helmets incorporating ear defenders and suitable protection can be found for every situation. Wear it.




    Fall Protection:

    Full body harness Safety Belts should be made of strong closely woven 44 mm wide 3mm thick synthetic material webbing and supplied complete with two numbers of 10 mm dia.(min.), 3mts. long nylon, polyester or synthetic fiber lifelines and tested as per IS 3521 or EN-361. All metal components shall be solid or forged, smoothly finished and protected against corrosion by chromium coating or any other protective coating. Fall arrester device can be effectively used while climbing or coming down a tall structure.


    Housekeeping is not just a push broom effort. It means an orderly arrangement of operating tools, equipment, storage facilities and supplies and not just cleanliness. Housekeeping should be planned "at the beginning of the job and carefully supervised until the final hand over. It is a practical method of increasing production, reducing accidents and Improving employee morale & public relations. Housekeeping should be the concern of all supervisors and engineers in their area of work and not left for the clean-up crew. Hose keeping should be a part of daily routine & clean-up as a continuous process. Mass housekeeping scheduled on every Saturday.


    Depending on the site location and the nature of the construction activities to be undertaken, there are a number of traffic management considerations that may need to be recognized and planned, including the potential for traffic movement associated with construction activities. Traffic movements can impact existing CLIENT operations and the community through:

    • Congestion
    • Access
    • Noise
    • Vehicle parking
    • Heavy vehicle Parking
    • Material Lay down areas
    • (COMPANY NAME) have its own traffic management plan.
    • Drivers of motor vehicles shall be instructed observe posted speed limits. Maximum speed limit is 25 Km per hour, or as otherwise posted. However, much slower speeds are necessary in congested areas.
    • All employees’ means of ingress and egress routes will be adequately marked and they are to travel these routes only.
    • Contractor employee’s vehicles shall be parked within the designated Contractor's parking area.
    • Reckless driving or other non-observance of these instructions will be cause for disciplinary action up to and including removal from Work site.


    • Competent supervisors will be deployed for all activities. Qualification of the staffs engaged by the sub-Contractor will verified and only competent personnel will be engaged in supervisory level a t the job site.
    • All Contractor workmen and our own Staffs will be given with a Photo Identity card.
    • All workmen and staffs will be engaged at site only after undergoing the safety Induction by Safety officer as well as Client’s safety induction.
    • Gate passes will be obtained from the employer’s policy and all work will be carried out according to the safe work methods mentioned in this plan.
    • Every Sub-Contractor will have their own Safety professional to ensure and advice for the HSE implementation on their area of influence.
    • Contractors/Agency is to ensure the safety of the workmen under them during the work. Relevant Indian Safety Codes are to be followed.
    • The contractor shall identify & post a Safety officer for their work site.
    • All inflammable materials are to be stored separately in an open shed with proper barricading. Caution boards like "NO SMOKING" etc. are to be displayed. Firefighting facilities are to be provided.
    • No workmen below 18 years of age shall be engaged for job.
    • No worker to work continuously for more than 12 hours
    • First aid should be available at site. Location to be displayed. It should
    • be replenished.
    • Before start of your work a safety plan for the work awarded shall be
    • prepared and submitted.
    • All workmen shall be made aware of the risks involved and the knowledge
    • for carrying out the work in safe manner by way of Safety Induction. Safety-
    • talks to be given to workers before start work.
    • Smoking is strictly prohibited at work place.
    • Safety talk / Tool box meeting to be conducted daily before start of work. It
    • creates safety awareness about the hazards in that particular job, to avoid
    • accidents and a record is to be maintained.
    • Nobody is allowed to work without wearing BIS certified safety helmet, safety
    • shoes and other PPE's as required.
    • No one is allowed to work at or more than 2 meter height without
    • wearing safety belt [full body harness belt with two lanyards] and anchoring
    • the lanyard of safety belt to firm support preferably at shoulder level Permit
    • to Work in Form-B is to be obtained before start of work,
    • All the dangerous moving parts of the portable / fixed machinery being used shall be adequately guarded.
    • Ladders used at site shall be adequately secured at bottom and top.
    • Ladders shall not be used as work platforms.
    • Horseplay is completely prohibited at work place. Running at site is prohibited, except in case of emergency.
    • All scaffoldings / work platforms shall be strong enough to take the expected load
    • The width of the working platform and fall protection arrangements shall be
    • maintained.
    • Good housekeeping to be maintained. Debris, scrap and-other materials to
    • be cleared on daily / shift basis. Materials shall not be stacked to the
    • dangerous height at work place.
    • Display Safety Slogans, Pictures, Symbols / Signs, Dos & Don’ts at the place
    • of work.
    • All the unsafe conditions & unsafe acts to be corrected on priority basis.
    • Only the drivers / operators with a valid license should be allowed to
    • operate the vehicles, etc. at site. Speed limits are to be strictly
    • followed on plant roads,
    • Safe loading, unloading of materials & movement of vehicles to be ensured.
    • Before lifting the columns / structures, ladders and fall arresters to be provided to facilitate the un-slinging [removal) of ropes and tackles.
    • No erection at height in open yard without proper illumination or during storms,
    • No one to work alone in remote areas.
    • All minor / major accidents and near' misses to be reported to consultant and also to take necessary steps to avoid the recurrence.
    • Daily manpower report, accident / near miss reports to be submitted.
    • Should participate in the safety meetings to be held at regular intervals.
    • Records   of accidents, incidents   &   dangerous   occurrences   are   to   be maintained
    • Carryout work, as per safe work schemes / procedures/guidelines
    • Safe   work   procedures   /   schemes are   to be   prepared separately and submitted for each activity before start of work.
    • All statutory rules and regulations are to be followed.
    • Pre Job discussion should be done before starting the job.
    • Contingency plan in case of emergency is to be displayed. Mock drills are to be exercised at site to check alertness.


    Well-equipped First aid box should be kept at location Office & inspection shall be done monthly. Also Fist-Aid register should be well maintained.

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